Label each storage unit with a name for ease of use. This is a simple yet effective method of stacking boxes of the same size. This method makes it easy to replace buried items or remove items you no longer need. If you don’t have the luxury of a computer, you can draw a rough sketch that is good enough for moving estimates. For other purposes, a hand-written sketch of the storage unit is sufficient.
Organize documents by type:
If you are unsure how to arrange your document storage in Dubai, consider classifying them. For instance, you can separate personal files into subcategories like images, music, or documents. You can also sort them by date or by the client. To keep documents organized, use a standard format such as “March 2010” or “03/15/10” rather than abbreviations or confusing naming conventions.
Label storage units:
Organizing your document storage unit requires a few steps. Before you begin packing it, make a map of its contents. This map does not need to be detailed, but it should give you an idea of where each box contains its contents. It can be as simple as a piece of printer paper divided into sections and labeled with the type of items you have inside. Once you have finished, stick this map on the front of the unit. Otherwise, you may not be able to locate certain items six months later.
Organize by person:
There are various ways to organize document storage units by a person. Different people have different needs and requirements, so you should customize the process to fit your specific needs. To keep a unit free of clutter, choose boxes, shelves, or file cabinets, and label each box with its label. You can also use filing cabinets, but they require more space than simple shelving. If you have a smaller storage space, consider simple shelving instead.
Organize by location:
To organize documents, use a master list to track where everything is stored. It can be a Word document or Excel spreadsheet listing all the boxes. Then, label them and store them on separate shelves. This way, you can find them easily when you need them. Organizing your documents by location is a great way to avoid losing important records. The most important documents should be located at the front of the storage unit.