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The first step in planning an event is to communicate with stakeholders to discuss objectives and key performance indicators (KPIs). The next step is to create an event design, including content strategy, speaker strategy, and engagement strategies. Focus on attracting new attendees and engaging existing ones, including those who will be using digital media. Once these stages are completed, the planning process is complete. You’re ready to start reaching out to stakeholders and finding speakers and special guests.
Budgeting:
The first step in event planning is setting a budget with the help of event companies in Dubai. Your budget will depend on the scope of your event, the number of attendees, and the company’s overall size. It’s important to remember that your budget should not exceed your event’s breakeven capacity. If you are planning a fundraiser, for example, you may want to consider including a portion of the money raised to hire wait staff for the event. If you want to include the costs of catering, however, you’ll have to factor them in.
Researching attendees:
The research phase is an essential component of the planning process. This stage involves discovering the client’s needs, including the budget, target audience, and timeline. It also includes reviewing the event history and selecting data for analysis. Once the research phase is completed, you will need to create the agenda and recommend activities for the event. In addition, you will need to finalize your contract with major suppliers and present a preliminary budget.
Finding speakers:
There are many sources for finding speakers. You can use social media to look for hashtags related to the topic of your event. You can also check out the websites of professional speakers to find the latest information about speakers and their track records. You can ask people you know for referrals or cross-compare social media networks to find a speaker that fits your organization’s mission. After all, you want to ensure that the event is a success.
Identify your key goals:
The next step in event planning is to identify your key goals. These goals may include raising money or awareness, attracting guests, or any combination. Once you have decided upon the main goal, determine how you will accomplish it. For example, in the case of a charity gala, you may want to find celebrities to attend. Celebrity guests may be the perfect way to create an air of exclusivity and increase the number of attendees.
